Is the Hospitality Rider Builder free?

Yes. This is one of Gigwell's free booking tools. Some tools may ask for your email so you can save or download your results.

Who is the Hospitality Rider Builder for?

Best for Artists, artist managers, booking agents.

Can this replace booking software?

This tool helps with an individual workflow. Gigwell is built to manage the full booking operation across offers, contracts, payments, advancing, calendars, tasks, and reporting.

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Riders & ProductionAvailable

Hospitality Rider Builder

Spell out backstage needs without missing a detail.

What it does

The Hospitality Rider Builder helps you document dressing rooms, meals, beverages, dietary needs, hotels, transportation, and backstage requirements in a clear, professional format venues can action.

Step 1 of 8

Artist & Event

Artist & Event Details

Artist / Band name *

Party size (touring party)

Tour manager name

Tour manager email

Tour manager phone

Event date *

Performance time

Load-in time

Soundcheck time

Doors time

Venue name *

Venue address

City *

State / province

Country

Promoter company

Promoter contact

Promoter email

Live Preview

Draft

Booking & Event Operations

Hospitality Rider

September 24, 2026

[Artist Name] — Hospitality Rider

Advance Document

Requirements for [Artist] at [Venue] on [Event Date].

Artist / Party[Artist]

Event Date[Event Date]

Venue[Venue]

Address[Venue Address]

1. Dressing Rooms

Purchaser to provide 1 dressing room(s).

•Private and separate

•Lockable with keys

•Working climate control

•Full-length mirror, task lighting

•Wi-Fi with password

2. Meals & Catering

•Hot meal for party

•Snacks & fresh fruit on arrival

4. Beverages

•24 bottles of water (still)

•Fresh coffee service (regular & decaf)

•Assorted tea, honey, lemon

•Ice, cups & bottle opener

5. Hotel Accommodations

Rooms[Room Count]

Nights1

Property Class4-star or higher

•Non-smoking rooms

•King bed preference

•Late checkout (2:00 PM minimum)

•Complimentary Wi-Fi

•Complimentary breakfast / room service allowance

6. Transportation

7. Backstage & Credentials

•Dedicated security at stage & dressing room

How it works

Pick categories

Choose dressing room, catering, travel, and backstage sections.

Add specifics

Detail meals, beverages, dietary needs, and logistics.

Export the rider

Share a clean hospitality rider with venues and promoters.

Why teams use it

Start from a complete checklist instead of a blank page
Avoid day-of surprises with clear backstage requirements
Standardize riders across dates and tours

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Artist Offer Sheet Builder

Generate a professional artist offer sheet in minutes with event details, deal terms, payment schedule, hospitality, travel, production, and legal notes.

Artist Contract Builder

Generate a professional artist-friendly booking contract with event details, deal terms, payment schedule, cancellation policy, and rider attachments.

Have an idea or found a bug?

Tell us what would make Hospitality Rider Builder better — we read every submission.

Hospitality Rider Builder — FAQ

Looking for more? Browse all free booking tools.

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Eliminate spreadsheets and run every offer, budget, contract, payment and advance from one operating system for live entertainment.

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