Show Profit Calculator
Know your break-even before you confirm a guarantee.
What it does
The Show Profit Calculator models ticket revenue, expenses, artist costs, and break-even attendance so you can pressure-test a booking before you commit. See projected profit at different scenarios and book with confidence.
Build your scenario
Enter your event details and assumptions.
Event details
Tell us about the show.
Manage every show in one place
Eliminate spreadsheets and run every offer, budget, contract, payment and advance from one operating system for live entertainment.
Live dashboard
Numbers update as you type.
Revenue breakdown
- Tickets66%
- Bar14%
- Food5%
- VIP4%
- Parking2%
- Merch3%
- Sponsorship6%
Expense breakdown
- Artist48%
- Production15%
- Marketing7%
- Other Operations30%
Industry benchmarks
Your event vs typical live entertainment averages.
Break-even tool
Operational insights
- This event requires 48% venue capacity to break even (722 tickets).
- Artist costs represent 37% of gross revenue. Industry benchmark is ~38%.
- VIP revenue appears underutilized. A tiered VIP experience can lift gross by 8–15% with minimal incremental cost.
Operational suggestions only. Not financial advice.
Export & share
Take this report off the page.
How it works
Set ticket pricing
Enter capacity, ticket tiers, and expected sell-through.
Add costs
Include the artist guarantee, production, marketing, and venue expenses.
See the math
Get break-even attendance and projected profit instantly.
Why teams use it
- Understand break-even attendance before confirming a deal
- Compare scenarios across ticket prices and guarantees
- Make faster, more confident booking decisions
Related tools
Artist Settlement Generator
Create a clean artist settlement report with ticket sales, expenses, merch, backend, guarantees, commissions, and final payout.
Artist Offer Sheet Builder
Generate a professional artist offer sheet in minutes with event details, deal terms, payment schedule, hospitality, travel, production, and legal notes.
Artist Contract Builder
Generate a professional artist-friendly booking contract with event details, deal terms, payment schedule, cancellation policy, and rider attachments.
Have an idea or found a bug?
Tell us what would make Show Profit Calculator better — we read every submission.
Show Profit Calculator — FAQ
Looking for more? Browse all free booking tools.
Manage every show in one place
Eliminate spreadsheets and run every offer, budget, contract, payment and advance from one operating system for live entertainment.